Payroll Support Specialist (fixed-term)

Payroll Support Specialist (12-Month Fixed-Term Contract)

Payroll Software Implementation & Operations Support – Focus on Finland

Are you an experienced payroll professional with a passion for process improvement and payroll systems? Join our international payroll team and play a key role in implementing a new payroll platform, with a particular focus on Finland. This is an excellent opportunity to gain hands-on experience in a complex, fast-paced transformation project while supporting monthly payroll operations across Europe.

This position is offered as a 12-month fixed-term contract, with the possibility of extension.

Key Responsibilities:

Payroll Implementation & Process Improvement

• Support the implementation of a new payroll software solution, with a primary focus on Finnish payroll.
• Contribute to payroll system enhancements and process optimization initiatives.
• Coordinate payroll data integration between Workday and external payroll providers/systems (Mepco system).
• Collaborate closely with the new payroll provider to ensure a smooth transition and timely resolution of issues.
• Maintain and continuously improve the Payroll Playbook as the central repository for payroll processes and controls.

Monthly Payroll Operations

• Provide day-to-day support to the payroll team throughout the monthly payroll cycle.
• Assist in processing payroll accurately and on time, ensuring compliance with local tax regulations and company policies.
• Prepare payroll reports, perform reconciliations, and investigate discrepancies.
• Monitor payroll timelines and ensure all required data is received within established deadlines.
• Respond to payroll-related queries from employees, HR, and Finance with a high level of professionalism and customer focus.

Compliance, Reporting & Governance

• Maintain up-to-date payroll documentation to support audit and compliance requirements.
• Prepare recurring and ad hoc payroll reports.
• Participate in internal and external audits.
• Stay current with changes in payroll legislation and best practices across Europe.

What We Are Looking For

Required Qualifications

• Minimum of 3 years of payroll experience, including hands-on experience with Finnish payroll and exposure to other European countries.
• Experience supporting payroll software implementations, transitions, or process improvement projects.
• Strong understanding of payroll-related accounting, taxation, and compliance.
• Experience working with external payroll providers and payroll systems.
• Advanced proficiency in Microsoft Excel.
• Professional working proficiency in English (written and spoken).
• Excellent analytical skills, attention to detail, and ability to work under pressure to meet strict deadlines.
• Strong customer-service orientation and communication skills.
• Bachelor’s degree in Human Resources, Accounting, Finance, or a related field.

Preferred Qualifications

• Knowledge of the Finnish language.
• Experience with Workday as an HRIS platform.

What We Offer

• Private healthcare, including dental care, through Lux Med
• Life and long-term disability insurance through Generali
• MultiSport card and a broad range of social benefits
• Christmas vouchers and subsidies for vacations and childcare
• Hybrid work model and home office allowance
• Option to borrow office equipment for your home workspace
• Tuition reimbursement
• Employee referral program
• Internal career development opportunities across multiple business areas
• Modern office facilities, including parking
• Bike subsidy
• CSR and sports initiatives
• Relaxation, gaming, and nursery rooms
• Up to 4 additional vacation days

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